{"id":3849,"date":"2026-10-29T05:51:09","date_gmt":"2026-10-29T05:51:09","guid":{"rendered":"https:\/\/www.mantechpublications.com\/blog\/?p=3849"},"modified":"2026-10-29T06:45:52","modified_gmt":"2026-10-29T06:45:52","slug":"nba-department-files-preparation","status":"publish","type":"post","link":"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/","title":{"rendered":"How to Prepare Department Files for NBA Accreditation: A Practical Guide"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-center counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Why_Department_Files_Decide_Your_NBA_Result\" >Why Department Files Decide Your NBA Result<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Understand_What_NBA_Evaluators_Look_For\" >Understand What NBA Evaluators Look For<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Outcomes_not_just_inputs\" >Outcomes, not just inputs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Evidence_over_claims\" >Evidence over claims<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Records_evaluators_ask_for_first\" >Records evaluators ask for first<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_1_Create_a_Clear_File_Structure\" >Step 1: Create a Clear File Structure<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_2_Build_the_OBE_Foundation\" >Step 2: Build the OBE Foundation<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Vision_mission_and_PEOs\" >Vision, mission and PEOs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Course_outcomes_POs_and_PSOs\" >Course outcomes, POs and PSOs<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_3_Prepare_CO-PO_Mapping_Files\" >Step 3: Prepare CO-PO Mapping Files<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#How_to_build_the_CO-PO_matrix\" >How to build the CO-PO matrix<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Attainment_calculation\" >Attainment calculation<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_4_Organize_Course_Files\" >Step 4: Organize Course Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_5_Prepare_Faculty_and_Student_Files\" >Step 5: Prepare Faculty and Student Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_6_Record_Facilities_Governance_and_Improvement\" >Step 6: Record Facilities, Governance and Improvement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_7_Strengthen_Your_SAR_Documentation\" >Step 7: Strengthen Your SAR Documentation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Step_8_Run_a_Mock_Audit\" >Step 8: Run a Mock Audit<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Keep_Your_Files_Updated_All_Year\" >Keep Your Files Updated All Year<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Make_it_a_semester_routine\" >Make it a semester routine<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Use_a_shared_tracker\" >Use a shared tracker<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Train_new_faculty_early\" >Train new faculty early<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Common_Mistakes_to_Avoid\" >Common Mistakes to Avoid<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#A_Simple_90-Day_Plan\" >A Simple 90-Day Plan<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#FAQs\" >FAQs:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.mantechpublications.com\/blog\/nba-department-files-preparation\/#External_Resources\" >External Resources<\/a><\/li><\/ul><\/nav><\/div>\n\n<p class=\"wp-block-paragraph\">Every engineering college wants a strong result in the National Board of Accreditation (NBA) visit. However, many departments lose marks for a simple reason. Their files are not ready. Good teaching alone is not enough. Evaluators want proof, and proof lives in your files.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This guide explains NBA department files preparation in clear, practical steps. You will learn how to organize records, build CO-PO mapping, plan OBE implementation and support your SAR documentation. It is written for HoDs, NBA coordinators, IQAC members and faculty teams.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_Department_Files_Decide_Your_NBA_Result\"><\/span>Why Department Files Decide Your NBA Result<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"334\" src=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-29-114643-500x334.avif\" alt=\"NBA department files preparation\" class=\"wp-image-3623\" style=\"width:650px;height:auto\" srcset=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-29-114643-500x334.avif 500w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-29-114643-300x200.avif 300w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-29-114643-768x513.avif 768w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-29-114643.avif 953w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">NBA works on evidence. The expert team reads your Self-Assessment Report (SAR). Then they visit the department and check whether the files match the report. If a claim has no record, it carries little weight.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Moreover, NBA is program-level accreditation. This means each program is judged on its own. Your department must show how its vision, curriculum, teaching, results and improvement actions connect. For a quick refresher, read <a href=\"https:\/\/bgcglobal.in\/what-is-nba\/\" target=\"_blank\" rel=\"noopener\">what NBA means in education<\/a> before you begin.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Strong files give you three clear benefits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You answer evaluator questions in minutes, not hours.<\/li>\n\n\n\n<li>Your SAR numbers match your records.<\/li>\n\n\n\n<li>Faculty share the work, so the load does not fall on one person.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Understand_What_NBA_Evaluators_Look_For\"><\/span>Understand What NBA Evaluators Look For<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Outcomes_not_just_inputs\"><\/span>Outcomes, not just inputs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">NBA follows Outcome-Based Education. It asks what students can do after the course. Therefore, labs, books and faculty count only when they link to outcomes. The Washington Accord, an international agreement on engineering degrees, shapes this outcome focus. You can read more on the <a href=\"https:\/\/www.internationalengineeringalliance.org\/\" target=\"_blank\" rel=\"noreferrer noopener\">Washington Accord website<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Evidence_over_claims\"><\/span>Evidence over claims<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Every statement in your SAR needs a matching document. For example, if you claim a strong industry link, keep the MoU, the visit report and the student feedback. Similarly, if you claim continuous improvement, show the action taken and its result.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Always check the latest manual and SAR format on the <a href=\"https:\/\/www.nbaind.org\/\" target=\"_blank\" rel=\"noopener\">official NBA website<\/a> before you finalize your plan. Formats and criteria change from time to time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Records_evaluators_ask_for_first\"><\/span>Records evaluators ask for first<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">During the visit, experts usually start with a few core records. These include the CO-PO matrix, attainment sheets, sample answer scripts, faculty profiles and improvement actions. Keep these ready on the table in a labeled order. As a result, you create a confident first impression, and the rest of the visit runs more smoothly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_1_Create_a_Clear_File_Structure\"><\/span>Step 1: Create a Clear File Structure<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"283\" src=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110556-500x283.avif\" alt=\"NBA department files preparation\" class=\"wp-image-3861\" style=\"width:650px;height:auto\" srcset=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110556-500x283.avif 500w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110556-300x170.avif 300w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110556.avif 768w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Start with structure. A messy folder system is the biggest hidden risk. Hence, decide one naming rule and one location for every record.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use this simple setup for each program:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Program folder: vision, mission, PEOs, POs and PSOs.<\/li>\n\n\n\n<li>Course folders: one per course, per semester.<\/li>\n\n\n\n<li>Student folder: admissions, results, placements and higher studies.<\/li>\n\n\n\n<li>Faculty folder: profiles, workload, publications and training.<\/li>\n\n\n\n<li>Facilities folder: labs, library and equipment records.<\/li>\n\n\n\n<li>Governance folder: meeting minutes, budgets and policies.<\/li>\n\n\n\n<li>Improvement folder: feedback, action taken reports and outcomes.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Keep both a hard copy and a soft copy. In addition, assign one faculty owner for each folder. Ownership removes confusion during the visit.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_2_Build_the_OBE_Foundation\"><\/span>Step 2: Build the OBE Foundation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">OBE implementation is the base of every NBA file. If this layer is weak, everything above it falls. So, spend time here first.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Vision_mission_and_PEOs\"><\/span>Vision, mission and PEOs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Write a short vision and mission for the department. Then define Program Educational Objectives (PEOs). These describe what graduates will achieve a few years after passing out. Next, show how stakeholders helped shape them. Keep the minutes of those meetings in the file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Course_outcomes_POs_and_PSOs\"><\/span>Course outcomes, POs and PSOs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Program Outcomes (POs) come from NBA. Program Specific Outcomes (PSOs) are set by your department. Course Outcomes (COs) are written by faculty for each course. Write each CO with a clear action verb, such as apply, design or analyze. Avoid vague words like understand or know, because you cannot measure them.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A good CO is short and testable. For instance: \u201cApply the laws of thermodynamics to solve energy balance problems.\u201d It tells you the skill and how to assess it.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-background is-layout-flow wp-block-quote-is-layout-flow\" style=\"background-color:#ebe5e5\">\n<p class=\"has-text-align-center wp-block-paragraph\"><strong><em>Need expert eyes on your OBE and NBA files?<\/em><\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><em>Our team reviews department records, finds gaps and builds a clear action plan.<\/em><\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-20959078 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-text-align-center wp-element-button\" href=\"https:\/\/bgcglobal.in\/contact-form\/\" target=\"_blank\" rel=\"noopener\"><strong><em>Discuss NBA Accreditation Support with BGC \u2192<\/em><\/strong><\/a><\/div>\n<\/div>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_3_Prepare_CO-PO_Mapping_Files\"><\/span>Step 3: Prepare CO-PO Mapping Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"280\" src=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110850-500x280.avif\" alt=\"NBA department files preparation\" class=\"wp-image-3863\" style=\"width:650px;height:auto\" srcset=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110850-500x280.avif 500w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110850-300x168.avif 300w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110850-768x430.avif 768w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-110850.avif 776w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">CO-PO mapping shows how each course outcome supports program outcomes. It is the heart of NBA documentation. Because of this, evaluators check it closely.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_build_the_CO-PO_matrix\"><\/span>How to build the CO-PO matrix<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Follow these steps for every course:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>List all COs for the course.<\/li>\n\n\n\n<li>List all POs and PSOs in a table.<\/li>\n\n\n\n<li>Mark the link strength as 1 (low), 2 (medium) or 3 (high).<\/li>\n\n\n\n<li>Add a short reason for each link.<\/li>\n\n\n\n<li>Get the HoD or program coordinator to sign it.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Do not tick every box. Over-mapping looks weak and fails a quick question from the evaluator. Instead, map only the strong and real links. Usually, a course supports a few POs well rather than all twelve.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Attainment_calculation\"><\/span>Attainment calculation<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Mapping alone is not enough. You must also measure whether students reached the outcomes. Use two types of evidence:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Direct assessment: internal tests, assignments, lab work and end-semester exams.<\/li>\n\n\n\n<li>Indirect assessment: course exit surveys, alumni and employer feedback.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Set a target, such as 60 percent of students scoring above a set mark. Then calculate attainment for each CO. After that, roll CO attainment up to PO attainment using your mapping weights. Finally, record the gap and the action you will take. This last step closes the loop.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_4_Organize_Course_Files\"><\/span>Step 4: Organize Course Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"332\" src=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-01-120801-500x332.avif\" alt=\"NBA department files preparation\" class=\"wp-image-3648\" style=\"width:650px;height:auto\" srcset=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-01-120801-500x332.avif 500w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-01-120801-300x199.avif 300w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-01-120801-768x510.avif 768w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-01-120801.avif 869w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">A course file proves that teaching followed the plan. Keep it complete and current. A standard course file includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Syllabus and course plan with CO list.<\/li>\n\n\n\n<li>Lesson plan and actual coverage record.<\/li>\n\n\n\n<li>CO-PO mapping sheet.<\/li>\n\n\n\n<li>Question papers with CO tagging.<\/li>\n\n\n\n<li>Sample answer scripts (high, average, low).<\/li>\n\n\n\n<li>Assignment and lab records.<\/li>\n\n\n\n<li>Attainment sheet and improvement action.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Tag every question to a CO. This single habit saves hours later. Likewise, store marks in a sheet that links directly to attainment formulas.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_5_Prepare_Faculty_and_Student_Files\"><\/span>Step 5: Prepare Faculty and Student Files<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Faculty files show quality and growth. Include qualifications, experience, workload, training, projects and publications. Strong research output also helps your faculty contribution record. If your team needs help to publish, our <a href=\"https:\/\/mantechpublications.com\/research-paper-assistance-services\/\" target=\"_blank\" rel=\"noopener\">research paper assistance services<\/a> can guide them, and our <a href=\"https:\/\/mantechpublications.com\/our-journals\/science-technology\/\" target=\"_blank\" rel=\"noopener\">engineering journals<\/a> offer a peer-reviewed platform.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Student files must show the full journey. Keep admission data, pass percentage, success rate, placement and higher study records. Add internship proofs and project work. Moreover, record student achievements in sports, competitions and technical events.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_6_Record_Facilities_Governance_and_Improvement\"><\/span>Step 6: Record Facilities, Governance and Improvement<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Evaluators also check the learning environment. Keep lab lists, stock registers, maintenance logs and safety records. For the library, maintain subscription proofs and usage data. Colleges can use <a href=\"https:\/\/mantechpublications.com\/services\/journals-subscription\/\" target=\"_blank\" rel=\"noopener\">journal subscription services<\/a> to keep digital resources current.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Governance files should hold meeting minutes, budget use and policy documents. Well-run meetings produce better records, and this <a href=\"https:\/\/bhavyagyanacademy.com\/blog\/how-to-run-iqac-meetings\/\" target=\"_blank\" rel=\"noopener\">guide on how to run IQAC meetings<\/a> shows a simple format. Also, the <a href=\"https:\/\/bhavyagyan.in\/role-of-iqac-in-naac-accreditation\/\" target=\"_blank\" rel=\"noopener\">role of IQAC<\/a> is vital because it drives quality culture across all programs.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Finally, keep a continuous improvement file. List each feedback point, the action taken and the result. This file often separates strong departments from average ones.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_7_Strengthen_Your_SAR_Documentation\"><\/span>Step 7: Strengthen Your SAR Documentation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The SAR is the main document the experts read before the visit. So, treat SAR documentation as a team project. Do not leave it for the last month.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use these habits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Write criterion by criterion, using the current NBA format.<\/li>\n\n\n\n<li>Give each claim a file reference, such as a folder and page number.<\/li>\n\n\n\n<li>Use tables and data in place of long paragraphs.<\/li>\n\n\n\n<li>Check that numbers match across the SAR, files and portal data.<\/li>\n\n\n\n<li>Keep one person as the final editor for language and consistency.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Many colleges also work on NAAC. If you do, our <a href=\"https:\/\/mantechpublications.com\/naac-ssr-report-writing-made-easy\/\" target=\"_blank\" rel=\"noopener\">NAAC SSR report writing guide<\/a> and <a href=\"https:\/\/mantechpublications.com\/how-to-get-naac-accreditation\/\" target=\"_blank\" rel=\"noopener\">NAAC accreditation roadmap<\/a> will help you reuse common records wisely. Note that NAAC is institution-level, while NBA is program-level. So, never copy content blindly.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-background is-layout-flow wp-block-quote-is-layout-flow\" style=\"background-color:#f9facc\">\n<p class=\"has-text-align-center wp-block-paragraph\"><strong><em>Get your SAR checked before submission?<\/em><\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><em>A short review can catch data errors and weak evidence early. Work with accreditation experts who know the process.<\/em><\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-20959078 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/bgcglobal.in\/research-support-services\/\" target=\"_blank\" rel=\"noopener\"><strong><em>Explore BGC Research and Documentation Support \u2192<\/em><\/strong><\/a><\/div>\n<\/div>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_8_Run_a_Mock_Audit\"><\/span>Step 8: Run a Mock Audit<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"313\" src=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-26-114947-e1793252585997-500x313.avif\" alt=\"NBA department files preparation\" class=\"wp-image-3610\" srcset=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-26-114947-e1793252585997-500x313.avif 500w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-26-114947-e1793252585997-300x188.avif 300w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-26-114947-e1793252585997-768x480.avif 768w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/09\/Screenshot-2026-09-26-114947-e1793252585997.avif 955w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Do a mock NBA visit at least two months before the real one. Ask a senior faculty member from another department to act as an evaluator. They should open random files and ask random questions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use this quick checklist:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Can the coordinator find any record within five minutes?<\/li>\n\n\n\n<li>Do CO-PO matrices match the syllabus?<\/li>\n\n\n\n<li>Do attainment sheets use the same data as marks registers?<\/li>\n\n\n\n<li>Are all minutes signed and dated?<\/li>\n\n\n\n<li>Can faculty explain the department\u2019s vision and outcomes?<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Then fix gaps and repeat. If you want a stronger review, consider professional <a href=\"https:\/\/mantechpublications.com\/nba-accreditation-in-india\/\" target=\"_blank\" rel=\"noopener\">NBA accreditation consulting services<\/a> for gap analysis and a full mock audit.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Keep_Your_Files_Updated_All_Year\"><\/span>Keep Your Files Updated All Year<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">NBA files go stale fast. A file that was perfect last year can look weak today. Therefore, build a simple yearly rhythm.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Make_it_a_semester_routine\"><\/span>Make it a semester routine<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">At the start of each semester, update course plans and CO lists. During the semester, tag questions and record marks on time. At the end, finish attainment sheets and note improvement actions. This rhythm takes little time each week, yet it prevents a heavy load later.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Use_a_shared_tracker\"><\/span>Use a shared tracker<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Create one shared sheet that lists every file, its owner, its due date and its status. Review it in a short monthly meeting. In addition, ask each faculty member to upload documents within one week of the event. Because the tracker is visible to all, delays become easy to spot and fix.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Train_new_faculty_early\"><\/span>Train new faculty early<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">New teachers often do not know the OBE format. So, hold a short orientation on CO writing, mapping and attainment. A one-page template for each task will also reduce errors and keep every course file consistent.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Common_Mistakes_to_Avoid\"><\/span>Common Mistakes to Avoid<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Preparing files only before the visit.<\/li>\n\n\n\n<li>Copying CO-PO mapping from another college.<\/li>\n\n\n\n<li>Using vague, unmeasurable course outcomes.<\/li>\n\n\n\n<li>Keeping marks and attainment data in different formats.<\/li>\n\n\n\n<li>Ignoring action taken reports after feedback.<\/li>\n\n\n\n<li>Leaving the SAR to one person.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Each mistake is easy to fix when you start early. A steady, year-round routine works better than a last-minute rush.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"A_Simple_90-Day_Plan\"><\/span>A Simple 90-Day Plan<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"279\" src=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-111412-500x279.avif\" alt=\"NBA department files preparation\" class=\"wp-image-3867\" style=\"width:650px;height:auto\" srcset=\"https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-111412-500x279.avif 500w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-111412-300x168.avif 300w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-111412-768x429.avif 768w, https:\/\/www.mantechpublications.com\/blog\/wp-content\/uploads\/2026\/10\/Screenshot-2026-10-29-111412.avif 775w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Not sure where to start? Use this timeline. In the first 30 days, fix your file structure and review PEOs, POs and COs. In the next 30 days, complete CO-PO mapping, course files and attainment sheets. In the final 30 days, finish the SAR, run the mock audit and close all gaps. Of course, a larger department may need more time. For wider guidance, explore more <a href=\"https:\/\/mantechpublications.com\/category\/colleges\/accreditations\/\" target=\"_blank\" rel=\"noopener\">accreditation guides from Mantech Publications<\/a>.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-background is-layout-flow wp-block-quote-is-layout-flow\" style=\"background-color:#dadcdb\">\n<p class=\"has-text-align-center wp-block-paragraph\"><strong><em>Ready to make your department files audit-ready?<\/em><\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><em>Talk to BGC for gap analysis, OBE support and SAR review.<\/em><\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-20959078 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/bgcglobal.in\/contact-form\/\" target=\"_blank\" rel=\"noopener\"><strong><em>Discuss NBA Accreditation Support with BGC \u2192<\/em><\/strong><\/a><\/div>\n<\/div>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">NBA department files preparation is not a one-time task. It is a habit. Start with a clear structure, build strong OBE and CO-PO records, support every claim with evidence and review your work often. As a result, your SAR and your files will tell the same honest story. If you need guidance, our <a href=\"https:\/\/mantechpublications.com\/naac-and-nba-accreditation\/\" target=\"_blank\" rel=\"noopener\">accreditation consulting<\/a> team and BGC are ready to help.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote has-background is-layout-flow wp-block-quote-is-layout-flow\" style=\"background-color:#ffd1dd\">\n<p class=\"has-text-align-center wp-block-paragraph\"><strong><em>Want more accreditation guidance?<\/em><\/strong><\/p>\n\n\n\n<p class=\"has-text-align-center wp-block-paragraph\"><em>Read practical articles for colleges on the BGC blog.<\/em><\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-20959078 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/bgcglobal.in\/blog\/\" target=\"_blank\" rel=\"noopener\"><strong><em>Read More Accreditation Insights on the BGC Blog \u2192<\/em><\/strong><\/a><\/div>\n<\/div>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1793251289355\"><strong class=\"schema-faq-question\">Q1. What are department files in NBA accreditation?<\/strong> <p class=\"schema-faq-answer\">They are records proving your program\u2019s outcomes, teaching, results, faculty work and improvement actions.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793251303221\"><strong class=\"schema-faq-question\">Q2. Why is CO-PO mapping important for NBA?<\/strong> <p class=\"schema-faq-answer\">It shows how each course builds program outcomes, which evaluators use to judge outcome-based teaching.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793251331347\"><strong class=\"schema-faq-question\">Q3. When should we start preparing NBA files?<\/strong> <p class=\"schema-faq-answer\">Start at least six to twelve months early, and keep updating them every semester.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793251368610\"><strong class=\"schema-faq-question\">Q4. Who should prepare the SAR?<\/strong> <p class=\"schema-faq-answer\">A team led by the HoD and NBA coordinator, with faculty owning each criterion.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793251388682\"><strong class=\"schema-faq-question\">Q5. Is NBA the same as NAAC?<\/strong> <p class=\"schema-faq-answer\">No. NBA accredits individual programs, while NAAC assesses the whole institution.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1793251404283\"><strong class=\"schema-faq-question\">Q6. Can consultants help with NBA documentation?<\/strong> <p class=\"schema-faq-answer\">Yes. They offer gap analysis, OBE support, SAR review and mock audits.<\/p> <\/div> <\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"External_Resources\"><\/span>External Resources<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.nbaind.org\/\" target=\"_blank\" rel=\"noopener\">National Board of Accreditation (NBA) \u2013 Official Website<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.aicte-india.org\/\" target=\"_blank\" rel=\"noopener\">AICTE \u2013 All India Council for Technical Education<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.internationalengineeringalliance.org\/\" target=\"_blank\" rel=\"noreferrer noopener\">Washington Accord \u2013 International Engineering Alliance<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/naac.gov.in\/index.php\/en\/\" target=\"_blank\" rel=\"noopener\">NAAC \u2013 Official Website<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.ugc.gov.in\/\" target=\"_blank\" rel=\"noopener\">UGC \u2013 Official Website<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Every engineering college wants a strong result in the National Board of Accreditation (NBA) visit. However, many departments lose marks for a simple reason. Their files are not ready. Good teaching alone is not enough. Evaluators want proof, and proof lives in your files. This guide explains NBA department files preparation in clear, practical steps. [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":3859,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[4033],"tags":[4083,4086,3725,4087,4082,4085,4084],"class_list":["post-3849","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-naac-accreditation-updates","tag-co-po-mapping","tag-engineering-college-accreditation","tag-nba-accreditation","tag-nba-audit","tag-nba-department-files","tag-obe-implementation","tag-sar-documentation"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>NBA Department Files Preparation: Step-by-Step Guide<\/title>\n<meta name=\"description\" content=\"Learn NBA department files preparation step by step. 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They offer gap analysis, OBE support, SAR review and mock audits.","inLanguage":"en-US"},"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/posts\/3849","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/comments?post=3849"}],"version-history":[{"count":16,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/posts\/3849\/revisions"}],"predecessor-version":[{"id":3869,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/posts\/3849\/revisions\/3869"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/media\/3859"}],"wp:attachment":[{"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/media?parent=3849"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/categories?post=3849"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.mantechpublications.com\/blog\/wp-json\/wp\/v2\/tags?post=3849"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}